Security Policy for Waddy Accounting Services by Taxsurety
Introduction
At Waddy Accounting Services, powered by Taxsurety, the security of your personal and financial information is our top priority. This Security Policy outlines the measures we take to protect your data from unauthorized access, disclosure, alteration, and destruction.
Security Measures
We employ a multi-layered security approach to safeguard your information, including:
1. Encryption:
- All data transmitted between your device and our servers is encrypted using industry-standard Secure Socket Layer (SSL) technology.
- Sensitive data stored on our servers is encrypted at rest using advanced encryption standards (AES).
2. Secure Servers:
- Our servers are hosted in secure data centers that comply with stringent security standards, including physical security measures, redundant power supplies, and environmental controls.
- We use firewalls and intrusion detection systems to monitor and protect our servers from unauthorized access and cyber threats.
3. Access Controls:
- Access to your personal information is restricted to authorized personnel who need it to perform their job duties.
- We use role-based access controls (RBAC) to ensure that employees have access only to the data they need.
4. Authentication:
- We require multi-factor authentication (MFA) for accessing sensitive areas of our system.
- Strong password policies are enforced, requiring complex passwords that are regularly updated.
5. Regular Audits and Monitoring:
- We conduct regular security audits and vulnerability assessments to identify and address potential security weaknesses.
- Continuous monitoring of our systems helps us detect and respond to security incidents promptly.
6. Data Backups:
- Regular data backups are performed to ensure that your information can be restored in case of data loss or corruption.
- Backup data is encrypted and stored securely.
Incident Response
In the event of a security breach, we have a comprehensive incident response plan in place to:
- Immediately contain and mitigate the impact of the breach.
- Notify affected users as soon as possible if their information has been compromised.
- Investigate the cause of the breach and implement measures to prevent future occurrences.
User Responsibilities
While we take extensive measures to protect your data, users also play a crucial role in maintaining security. We recommend the following best practices:
- Use strong, unique passwords for your accounts and change them regularly.
- Enable multi-factor authentication (MFA) where available.
- Do not share your login credentials with others.
- Be cautious of phishing attempts and only access our portal through the official website.
Third-Party Service Providers
We work with trusted third-party service providers who assist us in delivering our services. These providers are carefully vetted and are required to adhere to strict security standards to protect your information. We conduct regular audits to ensure their compliance with our security policies.
Data Retention and Disposal
We retain your personal information for as long as necessary to provide our services and comply with legal obligations. When data is no longer needed, it is securely deleted or anonymized. Secure disposal methods are used to ensure that deleted data cannot be recovered.
Physical Data Location / Data Transfers
Your data may be stored and processed in locations outside your country of residence. We ensure that any cross-border data transfers comply with applicable data protection laws and provide adequate safeguards to protect your information.
Policy Updates
We may update this Security Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page, and we will notify you of significant changes. Your continued use of our portal after such updates constitutes your acceptance of the new terms.
Contacting Us
If you have any questions or concerns about our security practices, please contact us at:
Waddy Accounting Services
7001 Johnnycake Rd Ste 208
Windsor Mill, MD 21244
Email: security@waddytax.com
Phone: (410) 298-0300